Job Introduction
We have a rewarding opportunity for a Senior Executive Assistant to work in a modern and professional environment where pace, attention to detail and your experience of dealing with people at a senior level will be relied upon every day.
You’ll provide and manage comprehensive support to the city council’s Director of Adult Social Care, who oversees work to support vulnerable adults in their homes, at council sites and in the wider community, helping them to live an inspiring life and achieve their goals.
You’ll be an important part of a small team of Senior Executive Assistants providing support to the city council’s Corporate Leadership Team, and as such you’ll gain a wide insight into the workings of Milton Keynes City Council and the communities we serve.
You will set high standards of written and verbal communication when investigating issues, conducting research and composing responses to inbound correspondence, along with tracking and progressing actions to ensure deadlines are met.
Main Responsibility
- Provide and manage a comprehensive, confidential executive support service to the Director.
- Manage a complex diary and undertake forward planning for all meetings, visits, engagements and other activities – this may include complex minute taking.
- Progress issues, complaints and actions on behalf of the Director forwarding them to appropriate colleagues and/or relevant stakeholders within agreed timescales.
- Act as first point of contact for the Director, prioritising issues and dealing with as much as possible yourself or commissioning responses where it is not necessary to refer the matter upwards.
- Regularly monitor inboxes, progressing emails and responses, dealing with and making judgements where appropriate.
- You may be required to be responsible for the line management of other support staff assigned to support the wider team, therefore previous experience of line management would be beneficial.
The Ideal Candidate
- Significant previous Senior Executive Assistant experience working to a Board Level Director.
- Experience of taking minutes/action notes at complex meetings.
- Excellent IT skills and confident with using other IT systems.
- Excellent communication, written and listening skills.
- Practical and organised.
- Ability to communicate with residents and colleagues at all levels.
- Able to work as part of a team.
Package Description
We are really proud of the benefits we are able to offer our staff here at Milton Keynes City Council, including:-
- Local Government Pension Scheme, considered to be one of the best employer contribution rates of 18.8%.
- 28 days annual leave per year in addition to statutory and public holidays, rising to 32 days after 5 years.
- Holiday Purchase Scheme.
- Our Professional Development Centre provides access to courses such as in-house management development programmes endorsed by the Institute of Leadership, coaching and mentoring and access to our Smarter Learning portal
- Cycle to Work Scheme.
- Health Cashplan.
- MK Advantage benefits package – a range of savings on a wide range of retail, leisure and entertainment products and services such as Pizza Express, M&S, B&Q, John Lewis and Arriva Travel.
- Blue Light Card - Employees working within Social Care can qualify for a range of discounts from national retailers to local businesses in a wide range of categories including holidays, cars, days out, fashion, gifts, insurance, phones and much more!
- SmartGo – Aimed at encouraging low-carbon transport and healthy lifestyle with discounted travel e.g. Halfords, Arriva, Europcar, National Railcards and Stagecoach.
- Homebuy Scheme (for eligible roles).
- Smarter working which provides the opportunity to work from various locations including from home for a proportion of your role (subject to business needs).
- A full range of family friendly policies including enhanced Maternity, Adoption and Paternity entitlements.
- Childcare Subsidy.
About The Organisation
Milton Keynes is a diverse, welcoming, and expanding place, built on smart ideas with even bigger plans for the future. We have world class attractions, beautiful open spaces, and a great standard of living.
Milton Keynes City Council is one of the largest employers in the region, making a difference every day for local people. We’re responsible for all local government services in MK including education, housing, highways, and social services - around 240 services in all.
Our values are to be dedicated, respectful, and collaborative. If this sounds like you, join us for a stimulating and fulfilling career measured on results, and a rewarding work-life balance.
