Job Introduction
We’re currently seeking a Senior Executive Assistant to join our team.
You’ll provide and manage comprehensive Executive Assistant support to two Directors, namely the Director Finance and Resources and the Director Law and Governance in a modern and professional environment where pace, attention to detail and your experience of dealing with people at a senior level will be relied upon every day.
We’re a small team of Senior Executive Assistants providing support across the city council and the Corporate Leadership Team. Therefore, you’ll gain a wide insight into the workings of Milton Keynes City Council.
Milton Keynes City Council is a modern and friendly place to work. We offer an excellent benefits package including an enhanced pension, generous holiday allowance starting at 28 days as well as a great range of training and development opportunities to help you in your career.
Interviews for this role will be held on the 25 and 26 March 2024.
Main Responsibility
- Provide and manage a comprehensive, confidential executive support service to two Directors.
- Manage complex diaries and undertake forward planning for all meetings, visits, engagements and other activities – this will include complex minute taking.
- Progress issues, complaints and actions on behalf of the Directors forwarding them to appropriate colleagues and/or relevant stakeholders within agreed timescales.
- Act as first point of contact for the Directors, prioritising issues and dealing with as much as possible yourself or commissioning responses where it is not necessary to refer the matter upwards.
- Regularly monitor inboxes, progressing emails and responses, dealing with and making judgements where appropriate.
The Ideal Candidate
- Level 4 Business Administration qualification or equivalent relevant experience.
- Significant Executive Assistant experience working to Director/Board level.
- Experience of taking minutes at complex meetings and ability to analyse, summarise and record relevant information clearly and concisely.
- Excellent verbal and written communication.
- High level IT skills with demonstrable competence in Office 365, Teams and SharePoint.
- Ability to effectively manage a team to perform to high standards as you may be required to be responsible for the line management of other support staff assigned to support the Director as necessary.
- Ability to deal with sensitive and confidential issues involving colleagues at all levels, building positive relationships and networks to get the job done.
Package Description
In addition to your salary, we offer a range of benefits including:
- Great holiday benefits - most roles include 28 days annual leave every year on top of public (bank) holidays, increasing to 32 days after five years. In addition, there is a holiday purchase scheme allowing staff to purchase up to 5 additional days of leave each year.
- Excellent pension – everyone who works for us can join the national Local Government Pension Scheme, widely regarded as one of the best available.
- A full range of family friendly policies including enhanced maternity, adoption and paternity support and a childcare subsidy.
- Access to an award-winning employee benefits programme that includes a health cash plan, a low-cost bike purchase scheme as well as high street discounts and money off entertainment and travel.
- Blue Light Card - employees working within social care can qualify for an additional range of discounts from national retailers and local businesses.
Our roles are either designated ‘site based’ or ‘home based’. ‘Site based’ roles can include up to two days a week working from home whilst ‘home based’ roles are based at home four days a week. Of course, managers designate which category roles are in based on the needs of the service and the circumstances.
About The Organisation
Milton Keynes City Council is a large, modern and financially stable employer with around 2,500 people working across our eight areas. Together we provide local residents and businesses with a wide range of important round-the-clock services and aim to make our city a better place to live.
We work hard because of the demands placed on us, like protecting children from harm or preventing homelessness. However, working for the city is always rewarding and everyone has the opportunity to make a real difference.
We’re very proud of our diversity and are committed to having a workforce that reflects the community we serve. Whatever your background, you will be welcome here if you share our values of being dedicated, respectful and collaborative.
We offer great training and support and because of the size and scale of the organisation there are always new opportunities to explore when it’s time for a new role.
If you’d like to know more about how we do things and what matters to us, take a look at our short booklet What makes us Milton Keynes City Council.
